In order to be a member of ESSF as an SSA, you'll have to follow some requirements. In return, you will get some rights.
Membership Requirements for ESSF
In order to be a SSA, a number of conditions must be met. The ESSF is the umbrella organization and, in addition to the association manager and the trainer, is the point of contact for a SSA. The ESSF has conditions that a SSA must meet in order to fall under their umbrella. If, as a SSA, you want to make use of the facilities of the SSC, then the SSA must meet the following criteria:
- Recognition by ESSF
A SSA must be approved by the ESSF. Where a SSA is recognised by the ESSF, it must in any case meet a number of conditions. These conditions can be found in the HR of the ESSF.
- SSA Membership
The SSCE and ESSF have determined some requirements for members of your SSA. You can find all information here: Sports Cards and SSA Membership.
- Policy Plan SSA
Each SSA must have a recent policy plan or a draft version. If these do not exist then this has a very high priority for the SSA to realize or update. The policy plan of the SSA contains a (multi-year) association policy, a technical policy and short term action points. This policy plan is important for the development of the SSA, but also to ensure continuity. In addition, a policy plan is important to clarify what support SSAs receive from the SSC and for what purpose.
- Association manager talks and the ESSF website information
At least twice a year there will be a meeting with each association from the SSCE, and one or multiple meetings from ESSF. You are required to attend these meetings. You can find more information at the Association Managers and Meetings page.
- Board changes within the SSA
As soon as a new board has taken office, the SSA must pass on the change and contact details of all board members to the SSC and the ESSF. We need these details for contact between the SSC/ESSF and the SSA. These details can be passed on to Mylène Grams (firstname.lastname@example.org) and the ESSF (email@example.com).
- Active role within SSC
From all SSAs we expect an active contribution to activities organised by the SSC and the ESSF for (prospective) students. Examples are the introduction week of the TU/e and Fontys and the ESSF Van Lint Student Sports Week.
- Number of members
If an association drops below 20 members, the SSC, together with the ESSF, examines how and whether the association will continue to be supported and whether it still has a right to exist.
- Fulfilment of agreements
If the association does not comply with the agreements, the facilities offered will be questioned, possibly withdrawn or charged. The degree of application of these consequences is at all times reserved to the SSC.
In return for following the requirements, SSAs obtain the right to:
- Use the subsidies that ESSF provides
- Be represented in their interests by the ESSF to third parties on the national and local level, including to the TU/e and Fontys
- Receive (financial) help from the SSC regarding materials, trainers and accomodation, at the discression of the SSC
- Get Board Grants through ESSF
- Participate in ESSF-organized events