Association Managers

Your association is supported by two Association Managers, one from the SSCE and one from ESSF. These managers facilitate communication between your association, the SSCE and the ESSF. The SSC also has one general contact: Tjeerd Thomassen, t.thomassen@tue.nl, 040-247-4249.

With these managers, you will have two SSCE Association Meetings and one or multiple ESSF meetings. Details on both of those can be found below. Make sure that you prepare these meetings well, with the information given below.

You can find the full list of all association managers from SSCE and ESSF here:

List of Association Managers

You can find the email addresses of the SSCE contacts below, and those of the ESSF Board on the ESSF Board page:

Name Email Address
Misha Latuhinin
m.latuhinin@tue.nl
Manon van Lint m.v.lint@tue.nl
Atef el Allouche a.e.allouche@tue.nl
Raymond Starke r.starke@tue.nl
Tjeerd Thomassen t.thomassen@tue.nl
Wim Koch w.koch@tue.nl

SSCE Association Meetings

At least twice a year there will be a meeting with each association, organized by the SSCE. Every meeting with the SSCE is also attended by your ESSF representative.

1st Association Meeting

At the 1st Association Meeting, you will introduce your board and policy. At least the SSCE association manager, ESSF association manager and your board (as many as possible or allowed) should be present. For most boards, your 1st Association Meeting is in October, but it should always be close to your board switch. Someone from your board will be tasked with making Minutes for this meeting.

Note that you should email all presented documents (including Policy) at least a week beforehand to all participants and that you should prepare a (Powerpoint) presentation with your board. If your meeting is at an SSCE meeting room, a beamer will be present, bring your own laptop.

The typical 1st Association Meeting will have an agenda like this (about 60 minutes):

  • Introduction of your Board (about 5 minutes)
  • Possibly: Minutes Last Meeting or Recap Last Year (about 5 minutes)
  • Policy for your Board Year: introduce your main points and how you will reach your goals
    (about 15 minutes)
  • Collaboration between your Association and your Main Trainer: what's going well? What are you going to improve?
    (about 5 minutes)
  • Collaboration between your Association and SSCE/ESSF: what's going well? What are you going to improve?
    (about 5 minutes)
  • Any Other Business (about 20 minutes)
    • Information for Boards (at the ESSF site)
    • Member List

You may also include any other questions that you have in the agenda at Any Other Business, such as questions about the purchase of materials, or your training hours. Your association manager from SSCE or ESSF may also have additional points to discuss there.

2nd Association Meeting

At the 2nd Association Meeting, your progress during the year will be discussed. At least the SSCE association manager, ESSF association manager, your main trainer and your board (as many as possible or allowed) should be present. For most boards, your 2nd Association Meeting will take place in March. Do make sure that your main trainer can attend this meeting when planning. You should prepare a short presentation regarding your progress. Someone from your board will be tasked with making Minutes for this meeting.

The typical 2nd Association Meeting will have an agenda like this (about 45 minutes):

  • Minutes of the 1st Association Meeting (about 5 minutes)
  • Progress of your Board Policy (about 10 minutes)
    • We will ask your trainer for feedback on your policy execution as well.
  • Collaboration between your SSA and your Trainers (about 15 minutes)
    • How is the collaboration going?
    • Are the SSA and teacher still on the same wavelength (technically/policy-related)?
    • Can the SSCE assist you?
  • Information supplied by the ESSF and SSCE: feedback? (about 5 minutes)
  • Any Other Business
    • ESSF Board

You may also include any other questions that you have in the agenda at Any Other Business, such as questions about the purchase of materials, or your training hours. Your association manager from SSCE or ESSF may also have additional points to discuss there.

ESSF Association Meetings

1st ESSF Meeting

ESSF would like to meet with every new board to point you in the right direction. Therefore, a meeting will be planned with your ESSF Association Manager and as many board members as possible. This meeting requires no minutes to be made, but you and/or your ESSF Association Manager may take some notes.

We'll discuss at least the following:

  • ESSF in General: what we can do for you and what you will need us for
    • Subsidies at ESSF: both financial and non-financial
    • Board Grants at ESSF
    • Code of Conduct of the ESSF
  • Current Issues
    • Your ESSF contact will inform you if there are any current issues.
    • You can also add issues from your SSA to be discussed
  • Use of the ESSF Website
    • Informational pages for Boards
    • Posting your events and news on the ESSF site
    • Use of ESSF for promotion
  • Any Other Business
    • ESSF Board Whatsapp group
    • ESSF "Meetrainen"
    • Other ESSF Activities: Coffee and Interaction Cup
    • Board Member Registration at ESSF

Further Meetings

There are no obligatory further meetings with the ESSF, but you are always welcome to visit our office within opening hours. Remember that ESSF is there to advise you on matters, including those that other associations may already have dealt with. Together, we know more!

Note that the ESSF and SSCE are separate, and while we share some deta regarding your SSA, such as member counts and subsidy grants, information given to ESSF will not be shared with the SSCE, especially if you request us not to. This enables you to also ask for advise on internal matters, as a member of ESSF. We'll only act to assist you.

This information is provided in collaboration with the Student Sports Centre Eindhoven.

For more information contact us, or the SSCE contact below:

Tjeerd Thomassen
T.Thomassen@tue.nl